Committee meeting minutes
Committee meeting - 18 May 2005
Chris Holt, Paul Willmott, Paul Drake, Graham Beech, John Norrie, Lynda Norrie, Matt Robbins.
MB late - 8.24.
Nick Partridge and Fay Carpender - 8.40
Minutes of the last meeting:
Minutes agreed to be accurate reflection of the meeting.
Matters arising:
Coaching course (BAF with J Katz) deferred until the autumn - JN to pursue (Ideally 12 - max 13 no idea of price yet). Pupils needed too - charge to be confirmed but possibly in order of £12
No joy with club silverware -Avril and Keith to pursue Crown and Cushion for whereabouts of trophies
All kit bar extension lead and box(CH) now at Moulton.
Beginners course - arrangement to reduce length of course to 8 weeks to begin as from next course - beginning 7th July. Helpers needed for final stages of current beginners course to ensure competition runs smoothly. CH felt that grade 1 best offered after course as first stage of joining club. PW, MR, MB felt that the grade 1 gave the beginners course people more of a sense of achievement. Agreed to leave for present and offer them grade 1 training if they join. In the meanwhile current club members will be offered grade training if required. PD raised issue of relative (10yrs old) who wants to join - PD to be responsible - parental consent letter to be obtained - committee were happy that this arrangement go ahead.
Item 1.
Health & Safety
Accident record book needed. CH Fay to purchase.
Competitions - need to be registered with BFA to be covered by insurance. Stated on insurance document. CH
All committee members and Club Leaders need to enforce general safety - arrangement of pistes, fencing and non fencing practice, etc. We are liable! CH
MR suggested organising hall to segregate non-fencers from fencers - agreed. Best arrangement to be investigated.
Risk assessments need reviewing for new venue - i) change venue name) ii) junior supervision to change to parental supervision at all times, iii) change caretaker to sports hall staff. Other risk assessments stay in force. FC to ensure these are updated and liase with CH and Sharon. CH to check beginners are covered.
Equipment safety - inventory needed so checks can be recorded. PD to oversee maintenance and checking of kit. PD to arrange a time to audit kit - volunteers to support.
Item 2
Equipment purchases
Agreed:
Jackets - blue integral plastron jackets(£88) x 12 - 2 small, 6 medium 5 large 1 extra large.
One box (LP £770 + £50 for bag) - whole set to be purchased to check quality - with view to further purchases.
One epee rh (right handed) electric
Sabre - 1 rh and 1 lh (left handed)
Item 3
Laminated cards 100 x £50
Non-laminated 100 x £20
PD to investigate doing our own on the computer.
Item 4
Gym usage
£180 pa usually
£120 if more than 5 club members sign up. MB organising.
Interest of club members to be sought. Maybe activate from September.
Item 5
NP CASC - gift aid proposal. NP suggested introducing an option for membership that embraces this option.
Need to register. (We think we just about qualify)
Could reduce membership and request gift aid to make up deficit.
FC Concerns raised about guaranteeing revenue needed to operate.
FC Some concerns raised about procedure - filling in the form and the Treasurers duties.
General feeling was opposed - to problematic, but NP to investigate further.
NP to come back with findings from other clubs operating this scheme.
Any Other Business
MB had received email from Mark Goodwin has county trophy - when the County being run??? Answered that Mark Goodwin to hold trophy until next competition.
| Competitions |
DF £55 profit - for C. Fibrosis
GB £100 profit - for Leukaemia - FC to issue cheques
|
Bookings - coaching and comps JKatz need 3 days, County Comp needs 2 days.
Notice board - can we acquire one please. GB get cork board.
Contract with Moulton to be brought to next meeting by MB
MR - will arrange allocation of roles for up-keep of web site content. So far loads of photos, but no content. MR outlined proposed layout - will circulate and approach members to take responsibility for an area. www.northamptonfencing.org is our new website address.
PD to review repair costs and their publicity.
Notice needed on cage to remind members to replace kit in cage in right place.
Competitions - MB and JN to investigate.
Date of next meeting: 3rd August - probably at J & Ls
| Agenda items: |
Competitions
Responsibilities
Website
|
Meeting closed 10.30pm
Thanks again to John and Linda!